Introducing Mailbox Kanban View, a visual way to organize and track your emails as they move from request to resolution.

With Kanban view, you can:

• See every request at a glance across stages
• Drag and drop emails to update status instantly
• Prioritize work faster with a clear visual workflow
• Keep your team aligned on what’s in progress, waiting, or done

Try it out in your Mailbox today.

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We’ve made a couple of small improvements to scheduled tasks:

• Added a quick button to create a scheduled task faster
• Added watchers to scheduled tasks so more people can stay in the loop

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Securely sign in using your Microsoft account, making it easier than ever to get to work without remembering another password.

On the login screen, just click “Sign in with Microsoft” and you’re in.

Whether you're managing tasks, supporting customers, or collaborating with your team, we’re committed to making your experience smoother and more secure.

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Our updated Calendar View gives you a clearer way to track deadlines, spot overdue work, and stay ahead of your projects.

What’s new:

See all tasks in a clean, organized calendar layout

Instantly identify overdue and upcoming work

Better visibility into daily workloads and team priorities.

Stay on schedule. Stay in control.

The new Calendar View is live now.

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Work does not stop when you step away from your desk. Now your workflow does not have to either. Kanban is now available on mobile in DoneDone, giving you a visual way to manage tasks wherever you are.

Many teams already rely on Kanban on desktop to quickly see what’s in progress, what’s blocked, and what’s done. Bringing that same experience to mobile means you can move tasks forward, update status, and keep work flowing without switching back to a computer.

By default, tasks still open in List view, but switching to Kanban on mobile is simple. Just open the options menu and select Switch to Kanban to instantly see your work organized into columns!

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Moving work into DoneDone just got easier. You can now import tasks in bulk using a CSV file.

Whether you're migrating from another tool, onboarding a new project, or bringing in a backlog of requests, you can upload everything at once and get your team moving immediately.

No manual entry. No starting from scratch. Just upload, map your fields, and your tasks are ready to go!

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You can now automate your repeating tasks with Scheduled Tasks available in DoneDone.

What you can do:

• Schedule a task to be created in the future with a single event
• Create recurring events that generate multiple tasks automatically
• Choose daily, weekly, monthly, or yearly repeats
• Set flexible intervals (every 2 weeks, every 3 months, etc.)

• Pre-fill all key task details
• Set dynamic due dates
• Use smart variables to customize task names and descriptions automatically

Start automating your workflows and keep your team ahead of recurring tasks by selecting the clock icon on your projects.

Now Live: Guests Can See All Tasks in a Project

Admins can now enable a setting that lets guests view all tasks within a project, not just those shared with them.

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Two Updates to Help Your Team Stay Organized!

We’re excited to share two new updates designed to improve collaboration and keep your projects running smoothly:

Internal Comments

Keep private conversations truly private. Internal comments let your team communicate behind the scenes, hidden from guest users,  so you can discuss details confidently.

Displaying Tags on Tasks and Conversations

Stay organized at a glance! You can now add and view tags directly on tasks and conversations, making it easier to filter, prioritize, and track work across your projects.

Thanks for being part of the DoneDone community! 🙏

We're excited to launch our Dynamic Checklists feature!

Now you can:

• Create ad-hoc checklists on task or conversation.
• Create a checklist template to re-use a list on multiple tasks or conversations.
• Automatically add a checklist template to a task/conversation based on workflow status.

We’re making some tweaks in the coming weeks and would LOVE your feedback.

👉 Email us your thoughts about these changes at support@donedone.com we’re all ears! The best features always come from our users, and we appreciate all your suggestions.

Thanks for being part of the DoneDone community! 🙏